How to Work Collaboratively with your Team Member or Contractor/Clients?
InstaWP streamlines collaboration for WordPress agencies and service providers by offering pre-configured templates, project sharing, and team member invitations. Empower your team to collaborate smoothly with clients and contractors, resulting in effective project management and delivery.
In this guide, we will explore:
Let’s get started 🚀
Pre-configured Templates
- Create a blueprint (site) by selecting the available plugins or themes or using a custom configuration. Optionally configure WordPress, PHP versions, or the preferred server location nearest to your client for better compatibility. Once created, you can copy your site's login link and share it with your team or client. For more information, go through the Create Site documentation.
- Edit the site by adding a new page or post based on your preferences from the WP admin panel and save it as a snapshot. This will save your edited site as a new snapshot. For more information, go through the Create Snapshot documentation.
- Edit the snapshot and then use it to create a new site and give a demo of your project site to your client or share the snapshot with possible customers. To edit snapshot, go through the Snapshot Edit: Setup, Snapshot Edit: Branding documentation.
Sharing Projects
- Once a project site is created from the pre-configured template, you can copy and share the site’s URL or magic login link to directly log in to the WP admin panel.
- Add your client as a new user from the site’s WP admin panel, and share the credentials.
- Add team members as your clients which allows them to collaborate within the team. For more information, go through the Add Team Member documentation.
Teams and Team Members
👉 Note: The user can create a team when they are on their Agency plan or have to purchase the addon on any other paid plan. View Pricing here. If you are not logged in, use this link to view pricing.
- Create a workspace, a.k.a. team, which is a group of people working together to accomplish a common goal.
Go to dashboard and click on your Team. Now, click on Create New.
Enter team name and other details and click Create.
- Invite the client as a team member and add roles from the following:
Roles | Description |
|---|---|
Admin | Can invite team members, view & delete team sites, add & edit integrations. |
Manager | Can view team sites, and only edit & delete own sites. |
Member | Can create new sites, can only view & delete own sites. |
Accepting Feedback
Upon presenting the project, clients provided valuable feedback, notably suggesting a logo size adjustment, though pinpointing the exact area proved challenging.
- Using the InstaWP Chrome extension to quickly showcase an idea of a plugin or theme from the WordPress repository on a new staging site without directly using it in the project. For more information, go through the Integrate Apps documentation.
- Use third-party tools like Atarim, Mailchimp, or Mailtrap to review, and get comments & feedback on the project site. For more information, go through the Integration documentation.
Updated on: 08/07/2025
Thank you!